At Kinetic Foundation, we’re committed to protecting and respecting your privacy.
This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure. We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy. Any questions regarding this Policy and our privacy practices should be sent by email firstname.lastname@example.org or by writing to Kinetic Foundation, Croydon Football Club, Croydon Sports Arena, Albert Road, SE25 4LQ. Alternatively, you can email email@example.com
Who are we?
We are a sport and education charity (number: 1151315) whose aims, and objectives revolve around targeting 11-18 year olds from Croydon and the surrounding boroughs, who are disengaged and/or disadvantaged, engaging approximately 250 young people each week. Focusing on community togetherness and using sport as the hook for participation, we offer free sport sessions regardless of gender, ability, financial situation or ethnicity, which deliver structured, engaging, fun coaching and competition. Using sport to attract and engage with young people, we deliver a wide range of educational services alongside opportunities to improve their employability. Young people are encouraged to speak with one of our dedicated staff, who provide career-guidance and assistance for anyone attending our projects.
How do we collect information from you?
We obtain information about you when you use our website, for example, when you contact us about products and services, to make a donation, to book a camp or training session or if you register to receive one of our weekly newsletters. We use Microsoft Office 365 as our server for Kinetic Foundation. All documents that hold personal data are stored in a SharePoint folder, where these files are password protected with restricted access to the two members of SLT and Student Welfare Officer.
What type of information is collected from you?
The personal information we collect might include your name, address, email address, IP address, and information regarding what pages are accessed and when. If you make a donation online or purchase a product from us via class4kids, your card information is not held by us, it is collected by our third party payment processors (Class4kids), who specialise in the secure online capture and processing of credit/debit card transactions.
How is your information used?
We may use your information to:
- process a donation that you have made
- process orders that you have submitted
- to carry out our obligations arising from any player contracts entered into by you and us;
- seek your views or comments on the services we provide
- notify you of changes to our services
- send you communications which you have requested and that may be of interest
to you. These may include information about camps, sessions, and other fundraising
- process a grant or job application.
We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations (for example the collection of Gift Aid). We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.
Who has access to your information?
We will not sell or rent your information to third parties.
We will not share your information with third parties for marketing purposes.
Third Party working on our behalf: We may pass player information to agents, colleges, academies, schools or associated organisations for the purpose of development and providing player pathway opportunities. Please be reassured that we will not release player information to third parties beyond the Kinetic Foundation network for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.
You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us about the vital work we do for young people and our exciting products and services, then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information.
We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted. You can change your marketing preferences at any time by contacting us by email to firstname.lastname@example.org
How you can access and update your information
The accuracy of your information is important to us. We’re working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you change email address, or any of the other information we hold is inaccurate or out of date, please email us at: email@example.com, or write to us at: Kinetic Foundation, Croydon FC, Croydon Sports Arena, Albert Road, SE25 4LQ.
You have the right to ask for a copy of the information Kinetic Foundation hold about you.
If a request is received by email to be removed from our internal database, then Kinetic Foundation will reassure that all personal information will be erased from all records and details will no longer be held by Kinetic Foundation.
Security precautions in place to protect the loss, misuse or alteration of your information
When you give us personal information, we take steps to ensure that it’s treated securely. Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.
We may analyse your personal information to create a profile age, interests and preferences so that we can contact you with information relevant to you.
Use of ‘cookies’
Links to other websites
In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.
16 or Under
We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information. All our U16 and below training and playing contracts must be dual signed by both player and parent.
Review of this Policy
We keep this Policy under regular review. This Policy was last updated in September 2019.