“The welfare of the child is paramount”

Kinetic Foundation ensures that the safety and welfare of our children and young people is of the utmost importance. It is the duty of all our staff and managers to protect each child from abuse and to be alert to the possibility of abuse. These procedures supplement the Croydon Safeguarding Children Board and the Football Association Child Protection Guidelines and will be used in conjunction with these.


Child protection relates to any child (under 18) who has suffered from, or may be at risk of physical injury, neglect, emotional or sexual abuse.


Safeguarding children is the responsibility of the entire Kinetic Foundation. All adults working at Kinetic Foundation (including employed staff, volunteers, students on placement and trustees) are required to report instances of actual or suspected child abuse or neglect to the Designated Safeguarding Lead Officer, Judy Wallis.

The role of the Designated Safeguarding Lead (DSL) is to:

– Ensure child protection procedures are in place and updated as appropriate.

– Ensure all staff are aware of the Foundation’s policy and procedures.

– Be available to provide advice/support to staff and for confidential discussion about concerns.

– Be available to provide support to young people that engage with Kinetic Foundation programmes.

– Liaise with the Board to keep them informed regarding child protection procedures.

– Liaise with Social Services and other relevant agencies where required.

– Maintain the single central record of concerns, ensuring records are kept confidentially and accurately.

– Be the first point of contact for external agencies that are pursuing Child Protection investigations.

– Monitor and maintain the up to date list of Looked after Children


– Ensure staff training is provided in relation to the need to protect students from harm which they may be causing to themselves (and which may or may not be a symptom of abuse by a third party). This includes suicidal feelings, self-harm (including harm via the use of alcohol or drugs), inappropriate sexual behaviour.



The first indication of concern about a child’s welfare is not necessarily the presence of an injury; concerns may be aroused by:

· Bruises or other marks on a child’s body;

· Remarks made by a child, another child, a parent or another adult;

· Observations of the child’s behaviour, reactions or appearance;

· Unexplained changes in the child’s behaviour or personality;

· Evidence of disturbance or explicit detail in a child’s play, drawing or writing;

· Neglect



Anyone who has a concern about a child should contact Judy Wallis, the Designated Safeguarding Officer via email at  outlining the concern and leaving a telephone number for Judy to contact you on. Alternatively you should call Judy on 07870588886.


All newly appointed staff and managers working directly with children (under 18) and vulnerable adults are required to be checked through the Disclosure and Barring Service (formerly the Criminal Records Bureaux) before commencement of work. Existing staff have either been DBS checked or have gone through this process (see Safer Recruitment Policy for further information).


All staff and managers working for Kinetic Foundation must be aware that any child may be the victim of abuse. Concern about a child or young person must be discussed with the DSL immediately so that if necessary, a referral can be made without delay.

In urgent situations, referral must NOT be delayed.

Individual staff and managers working for Kinetic Foundation should not investigate concerns. This is the role of the statutory agencies. However, if a child does say something, it is vital to listen carefully, so that it can be reported accurately.


Our children and young people have the right to expect that all staff and managers will deal sensitively and sympathetically with their situation. It is important that information remains confidential and that only those with a ‘need to know’ should be privy to it.


Concern may arise from observations of a child (e.g. injury, behaviour, appearance and nature of play or work produced) OR as a result of something said by the child, another child OR an adult. If concern is aroused:• DO NOT DELAY

Tell the DESIGNATED PERSON/S (Designated Safeguarding Officer or another Senior Member of Staff) as soon as you can. Early referral gives more time to help the child and family before the situation becomes severe or serious. When necessary, early referral gives more time for others to protect the child.

The designated person may consult the NSPCC, Social Services or the Police.

MAKE WRITTEN NOTES (using the Vulnerable Adult and Child Protection Incident Form)

As soon as you can, write down your concerns. These notes must be given to the designated person/s immediately and will help to ensure accuracy in recalling events. The record includes stating the time, date, circumstances and who else was present as well as giving exact details of what the student said quoting the exact words used. Signs of physical injury should also be recorded. Reports should be objective and based on evidence; they should distinguish between fact, observation, allegation and opinion. The notes should record the time, date, place and people who were present as well as what was said. No leading questions should be asked and no guarantee of secrecy as information gained will have to be shared with appropriate personnel and possible agencies.

Decisions regarding photographic recording of evidence and full medical examinations should be left to the experts.

All records should be given to the DSL and may be passed to Social Services when a referral is made. In cases which are taken to court, the Foundation may be required to provide these records. All records relating to child protection should be kept in the single central file which must be kept within a locked cabinet.




Listen – do not ask questions or interrogate.

Remain Calm – If you are shocked, upset or angry the child will sense this and this may prevent them from talking further

Reassure – The child has done nothing wrong – tell her/him it is alright to talk.

Do Not Promise To Keep It Secret – Tell the child that what they have said cannot be kept secret and that you will tell someone who can help.



If in doubt, consult. Do not ignore concerns, even if these are vague.

Your First Responsibility Is To The Child.



Before speaking to the child’s family, you should talk to the DESIGNATED PERSON/S, (Designated Safeguarding Officer or another Senior Member of Staff) who may consult outside the bounds of Kinetic Foundation.

In cases where a physical injury causes concern, it may be appropriate to discuss this with the parent or carer. If the explanation suggests the injury was non accidental (or a failure to protect the child from harm), the parent or carer should be informed of the need to refer the matter to the NSPCC or Social Services. Where there is concern physical injury is caused by a parent or carer, the Police should be called.

Where there are suspicions of sexual abuse, the designated person/s will seek immediate advice from the NSPCC or Social Services before discussing the matter with the family.



Serious allegations or concerns about a member of staff or manager must be immediately referred to the DSL or the Kinetic Trustee overseeing Safeguarding on The Incident report form must be used to report details.


These procedures are used in respect of all cases in which it is alleged that a teacher or member of staff (including volunteers) has:

– behaved in a way that has harmed a child, or may have harmed a child;

– possibly committed a criminal offence against or related to a child; or

– behaved towards a child or children in a way that indicates he or she would pose a risk of harm to children.

The Surrey FA (01372 373543) should be informed of all allegations that come to the Foundation’s attention and appear to meet the criteria. Contact can also be made with the LADO (Local Authority Designated Officer) if appropriate or under the advice of the FA. Kinetic Foundation will follow FA procedures and advice.

The Kinetic Foundation has a legal duty to refer to the DBS anyone who has harmed, or poses a risk of harm, to a child and who has been removed from working (paid or unpaid) in regulated activity, or would have been removed had they not left. The DBS will consider whether to bar the person. Referrals will be made as soon as possible after the resignation or removal of the individual.



The Kinetic Foundation should assist local authority Social Services, NSPCC or the Police when they are making enquiries about the welfare of children.

Information about a child must therefore be shared on a ‘need to know’ basis.

When such requests are received by telephone, always maintain security by checking the telephone listing before calling back.

Always advise the designated person of this contact.



The above policy and procedure must be observed by all staff and managers at all times.

– The Policy will be reviewed by the Board and staff annually;

– A summary of the Policy will be on the Kinetic Foundation website and communicated to parents and players;

-An important part of any Kinetic Foundation review process will include asking students if they feel safe taking part in Kinetic Foundation activities


Designated Safeguarding Lead – Judy Wallis

Email:                Contact number: 07870 588886


FA Safeguarding team: Phil Rendell

Email:                               Contact number: 01372 387090


Croydon Safeguarding Children Board:                                               Contact number: 020 8604 7275


NSPCC:                                                         Contact number: 0808 800 5000


Board of Trustees